VisaArc is practice management software for Canadian immigration consultants - intelligent document extraction, IRCC form preparation, missing document detection, and client file management in one platform.
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Immigration Consultant Automation
From express entry and work permit files to study permits and permanent residence applications, VisaArc automates the repetitive immigration paperwork that slows Canadian consulting practices down. Read the RCIC practice automation guide.
Pulls names, dates, and passport numbers from uploaded client documents automatically. Every AI-suggested field is flagged for consultant review - nothing submits on its own.
Prepares IMM forms with client data pre-filled, reviewed against IRCC field requirements.
Flags file gaps before submission, catching issues before they become refusals.
Every active application, status, and outstanding task across the practice in one view.
All data on AWS ca-central-1, PIPEDA-compliant by design.
Dedicated setup session, configured to match the consultant's existing workflow.
Plus whatever else your practice needs - snap in the features you need, not a generic package.
Fit
VisaArc is built for RCICs and immigration consulting practices where application processing is the core time sink - document intake, IMM form prep, missing-file checks, and keeping active cases visible.
You handle a low volume of applications and automation would barely move the needle - or you think AI will destroy the world and you don't want to stay ahead of the curve. In either case, VisaArc is not for you.
How It Works
Enter your name, email, and phone to claim your spot.
We look into how your practice actually runs - file by file, task by task. What's manual, what's repetitive, what's already working. From there, we scope the specific features your practice needs, not a generic package.
Configured and onboarded to your practice - not a fixed tool you have to relearn. Data stays in Canada. Workflow stays yours. You keep a direct line to the person who configured your setup.
VisaArc handles the repetitive work. You do what only a regulated consultant can do.
FAQ
VisaArc is AI-powered practice management software built for Regulated Canadian Immigration Consultants (RCICs). It automates document extraction, IRCC form preparation, missing document detection, and client file management so consultants spend less time on repetitive paperwork.
Yes. VisaArc is designed specifically for RCICs and Canadian immigration consulting practices. It supports IRCC workflows, IMM form auto-population, CICC-aware recordkeeping expectations, and the day-to-day file management needs of regulated consultants in Canada.
VisaArc auto-populates IMM forms and other IRCC application fields using data extracted from client documents. Fields are prepared against IRCC requirements so your team reviews and submits faster, with fewer manual entry errors.
No. VisaArc never submits or finalizes anything automatically. Every AI-extracted or AI-suggested field is flagged for your review before it goes anywhere near a form your firm signs off on. VisaArc also keeps an audit trail of what was AI-suggested versus consultant-verified, so you have a clear record if a question ever comes up. The final judgment call - on every field, every time - stays with your regulated consultant.
Yes. VisaArc is PIPEDA-compliant by design and stores client data on AWS ca-central-1 in Canada. Data is encrypted in transit and at rest, with access scoped to your practice team only.
Your data is yours. You can export your full client files at any time - VisaArc never holds your data hostage. We also support scheduled backups to your own storage, so you always have an independent copy outside the platform.
We don't hand you a fixed tool and ask you to adapt your practice to it. Onboarding starts with a workflow audit - we map how your firm actually processes files before configuring anything - so the platform fits your existing process instead of forcing you to relearn it. You also keep a direct line to the person who configured your setup, not a support ticket queue.
Yes. VisaArc doesn't require your clients to use a portal directly. Staff can intake documents however your clients already send them - WhatsApp, email, in person, handwritten forms - and VisaArc's AI still extracts and validates the data behind the scenes. The workflow adapts to your practice, not the other way around.
Application-type coverage is scoped to your practice during onboarding - you're not locked into a fixed list. We prioritize automating the application types you actually process most, and can add others as your practice grows.
VisaArc automates intelligent document extraction, IRCC form auto-population, missing document detection, and client file tracking across active applications. Practices also receive white-glove onboarding configured to their existing workflow.
Instead of manually pulling passport numbers, dates, and client details from documents and retyping them into IRCC forms, VisaArc extracts the data automatically, flags missing files before submission, and keeps every active case visible in one dashboard.
Limited Spots
VisaArc is made for RCICs and Canadian immigration consultants who are serious about efficiency. Join the practices already on the platform.